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#HOW TO DELETE AN OUTLOOK EMAIL ACCOUNT 2016 HOW TO#
#HOW TO DELETE AN OUTLOOK EMAIL ACCOUNT 2016 MANUAL#
#HOW TO DELETE AN OUTLOOK EMAIL ACCOUNT 2016 ARCHIVE#

In the Send/Receive Groups dialog box, please click the Edit button.ģ. In Outlook 2007, click the button in Send/Receive in the Ribbon, then click Send/Receive Settings > Define Send/Receive Groups. In Outlook 20, please click Send/Receive Groups > Define Send/Receive Groups under Send / Receive tab. Open the Send/Receive Groups dialog box.ġ). Hence, move all the emails to the folder and manually set a longer retention period.Temporally disable email account without deleting in Outlookġ. In order to retain the emails, a user can set an individual retention policy to a folder. Therefore, emails which are of two years or beyond will be permanently deleted. Retention period of the email data items is set to a default retention period of two years. Tricks to Change Email Retention Policy in Outlook 2016 & 2019

In case of crucial data or data which cannot be deleted i.e., important messages or folder, choose Never Delete(Never) option.

In addition, to avail long-term policies, go for 1 Year Delete (1 year) and 5 Year Delete (5 years) option.

The policies which one can avail include, 1 Week Delete (7 days) and 1 Month Delete (1 month) option.This change of settings will help to change email retention policy in Outlook 2016, 2013, 2010 and other lower editions. One can set the email retention policy according to the requirement.

Retention period specifically covers a range of time. Then, a copy of the content is been saved to a secure location where the data is retained. On the other hand, if a user edits or deletes the content which is subject to the policy. As the content is being retained in the original location. Note: Whenever a content is subject to a retention policy, a user can edit and work with the content as if nothing has been changed.

Apply a policy to all content or just a content which meets a specific keyword or specific types of sensitive information.

Enables to apply a single policy to either the entire organization or just a specific locations or users.

Ensures a proactive decision in terms of data retention, whether to retain or delete content or both to retain and delete the content.

Helps the organization to share information effectively by ensuring that the users work with the relevant and current content.

Reduce risk in case of litigation or a security breach by deleting the old data permanently which is not required.

Benefits of Effectively Managing Mail Retention Policy Visit on the given link for proper details. The only solution is to go for a reliable third-party application like Outlook PST Recovery Tool to recover permanently deleted emails from an Outlook PST file.

#HOW TO DELETE AN OUTLOOK EMAIL ACCOUNT 2016 MANUAL#

And there will not be any manual solution to restore hard deleted emails back. It will be permanently deleted or removed from the account. The question is that, what if an email or a folder has completed its retention period. What Happens in an Item is Deleted Permanently? If I try to export the emails to a local PST file, is that the file will be affected by the retention policy? Is there some other way out to change email retention policy in Outlook 2016?” I am able to copy MSG files to a local folder, but I cannot sort them as per the received date.

#HOW TO DELETE AN OUTLOOK EMAIL ACCOUNT 2016 ARCHIVE#

There is an urgent need to archive past emails. “I have 60 days of the strict retention policy. Is the retention policy settings can be changed? If so, please suggest the correct method to set email retention policy on the folder. I am confused and need to change the settings immediately. It indicated that the emails will be retained only for 30 days of deletion, after which it will be permanently deleted. “Recently I have noticed that the retention policy in my Outlook is set to a default of 30 days. User Queries – Change Outlook Email Retention Policy In this blog, it is mainly focussed on the benefits and the tricks to set retention policy on a folder in Outlook 2013 and other versions.

#HOW TO DELETE AN OUTLOOK EMAIL ACCOUNT 2016 HOW TO#

Hence, most the users want to know how to change email retention policy in Outlook 2016, 2013, 2010 etc. Also, it enables to delete the content permanently at the end of the retention period. With retention policy, it becomes easy to retain content so that it cannot be deleted permanently before the retention period ends. In most of the organizations, the volume and data complexity is increasing day-by-day in terms of email documents, instant messages.

Basically, the retention period begins from the creation date (i.e., the send emails) or the received date (i.e., the received emails). In other words, the email retention settings state a time period of items until expiry, when the email is deleted. The retention policy is the length of time of an item or a folder from the arrival time until it is been moved to the Deleted Items folder.